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How to Extract Emails from PST File in 2024?

Summary: In this article, we will discuss how to extract emails from PST file. Here, we will describe both manual and automated solutions to export PST file emails. If you are looking for a solution to this query then check out this blog and get the best techniques to complete the task.

A PST file is a data file used by Microsoft Outlook to store emails, contacts, calendar events, notes, journals, and other data items. It can be read and opened only in Outlook. Sometimes, users need to export emails from PST files outside of Outlook for various reasons such as legal and compliance requirements, data migration, email archiving, etc.
Let’s move ahead and find out methods in detail.

How to Extract Emails from PST File Free?

  1. Launch the Outlook application on your system.
  2. Navigate to File >> Open & Export >> Import/Export.
  3. Choose Import from another program or file and press Next.
  4. Browse and add PST files into Outlook.
  5. After importing, select an email that you want to export.
  6. Drag & drop the email to desktop.
  7.  It will save in MSG format.

Done! That’s how you can manually retrieve emails from PST file.

Limitations of Manual Approach

  • Outlook must be installed on your system.
  • Extract only one email at a time.
  • Takes a lot of time to export multiple emails.

How to Export Emails from PST File Automatically?

Download and install XConverterPro On your system. The software can extract emails from PST file without Outlook. With this utility, you can retrieve all emails from PST file at once. The tool has various saving options to export PST emails. It preserves data integrity and maintains folder hierarchy during the process. Due to its simplified user interface, any novice user can easily complete the process without any hassle.

Tap on the below button to download it for FREE.

Steps to Extract Emails from PST File

Step 1. Launch XConverterPro PST Email Extractor on your system.

Step 2. Navigate to Open >> Email Data Files >> Outlook PST Files >> Choose File from Folder.

add pst file

Step 3. Here, you can view emails from PST file.

preview pst emails

Step 4. Click on Export and choose file format in which you want to extract emails.

clcik on export

Step 5. Select the required email folders from PST mailbox.

choose email folders

Step 6. Browse the target location and click on Save button.

click on save button

The software will start extracting emails from PST file. Once the process is complete, click on Open Folder and check the exported emails.

Prominent Features of XConverterPro PST Email Extractor Tool

  • Batch Extraction: The software is able to export emails from multiple PST files in a single attempt. You just need to add a folder having .pst files.
  • Maintains Data Integrity: It ensures that all email elements such as attachments, metadata, and formatting remain intact during the process.
  • Multiple Saving Options: The tool has various saving options such as PDF, MBOX, EML, PST, HTML, etc. You can extract emails in your desired file formats.
  • Selective Extraction: It allows you to export selected emails according to your needs. You can also select only the required folders.
  • Simple and Interactive GUI: The tool has a user-friendly interface that is helpful for all types of users. Any novice user can easily use it without having technical knowledge.
  • Preview Option: The software provides a preview mode to view PST emails before extraction that ensures accuracy and completeness.


Choosing the right way to extract emails from PST file is crucial else it will result in data loss. Here, we will provide both manual and automated solutions. Now, the choice is yours, choose the method that best suits your needs. However, if you need to export all emails at once, go with the automated approach.

Frequently Asked Questions

Q1. How do I export emails from PST file without Outlook?

Ans- With this advanced tool, you can export PST file emails without Outlook.

Q2. Can I extract contacts from PST file with this tool?

Ans- Yes, you can also export contacts from Outlook PST file using this software.

Q3. Can I install this utility on Windows 11 OS.

Ans- Yes, it is compatible with all versions of Windows OS including Win 11.

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