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How to Convert PST to CSV Format in 2024?

Summary: This blog will describe how to convert PST to CSV file format. Here we will discuss two different methods to perform PST to CSV conversion. One is a manual solution and the other one is an automated solution. Both methods are explained in detail in the upcoming section. Read this article till the end and choose the right one as per your need.

PST is a file format of MS Outlook. It is used to store emails, contacts, calendar events, tasks, and other Outlook data items. The main disadvantage of this file format is that it is open only in Outlook. On the other hand, CSV stands for Comma Separated Value and store all its data in tabular format. It can easily be accessed through MS Excel, any spreadsheet program, or a text editor. It is supported by various email client and webmails.

How to Convert PST to CSV Free?

You can manually export .pst file to .csv format using Outlook email client. In this approach. First of all, you need to import PST file into Outlook and then complete the conversion process using Import/Export feature. Follow the below-given steps to save PST contacts to CSV file format.

1. Launch the Outlook application and click on File tab.

click on file tab

2. Click on Open & Export and select Import/Export.

click on import/export

3. Choose Import from another program or file and press Next.

export to a file

4. Select Outlook Data File (.pst) and click on Next.

5. Browse and select PST file that you want to convert.

add pst file

6. After importing, navigate to File >> Open & Export >> Import/Export.

click on import/export

7. Choose Export to a file and click on Next button.

export to a file

8. Select Comma Separated Value and hit on Next.

choose csv

9. Choose the contact folder from Outlook PST file.

10. Click on Browse to select destination path to save the result file.

11. Click on Finish button to start conversion process.

click on finish

The Outlook will start converting PST file to CSV format.

Why is Manual Solution Not Recommended?

  • It contains many steps and take lot of time to complete the process.
  • Outlook must be installed on your system.
  • With this approach, users can export only contacts folder from PST file.
  • If the import-export feature is greyed out in Outllook then it does not work.

How to Export PST to CSV Automatically?

Download and install XConverterPro on your system. The software can convert PST to CSV without Outlook. It is able to export complete PST mailbox in one go without any data loss. The tool maintains the original structure of folders and subfolders during the conversion process. Additionally, it provides various advanced filter options to export selected data items from PST file.

Click on the below link to download it for FREE.

Steps to Convert PST to CSV

Step 1. Run XConverterPro PST to CSV Converter on your system.

Step 2. Click on Open >> Email Data Files >> Outlook PST File >> Choose File from Folder.

add pst file

Step 3. Here, you can view PST data items before exporting them into CSV.

preview pst emails

Step 4. Click on Export and choose CSV.

choose csv

Step 5. Choose the required folders that you want to convert.

select required folder

Step 6. Browse the destination location and click on Save button.

click on save button

The software will start converting PST file to CSV format. Once the process is complete, go to destination folder and check check converted data.

Benefits of Using PST to CSV Converter

The software offers various advanced features that help you to easily perform PST to CSV conversion. some of them are given below:

  • Batch Mode:  The software can export single or multiple PST files in a single attempt. You do not need to repeat the steps again and again to convert other PST files.
  • Multiple Saving Option: The tool has various saving options to export PST files. It not only export PST to CSV but also convert PST to PDF, MBOX, HTML, and 10+ file formats.
  • Preserved Data Integrity & Folder Hierarchy:  This is a secure solution that does not lose any single bit of data during PST to CSV conversion. It maintains folder hierarchy and structure throughout the process. It retains all key elements during the process.
  • Selective Conversion: The software has an advanced feature to export only required data. With this utility, you can save PST emails as CSV based on date range.
  • Simple GUI: It is designed with advanced algorithms and a simple user graphical interface. Any novice user can export PST files into CSV without any technical knowledge or guidance.

Final Words

In this post, we have discussed how to convert PST to CSV with or without Outlook. Both methods are straightforward and give accurate results. However, using manual solution you can export only PST contacts into CSV format. Whereas, a professional solution allows you to export all folders including emails, contacts, and other data items.

Frequently Asked Question

Q 1. How do I convert PST to CSV without Outlook?

Ans – Using third party tool like XConverterPro software, you can export PST to CSV without Outlook .

Q 2. Is it possible to convert complete all folders of PST file in one go?

Ans – Yes, the software can export complete PST mailbox at once.

Q 3. Can I run this application on Windows 11 PC?

Ans – Yes, you can run this application on any Windows-based system including Win 11.

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