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How to Convert PST to PDF With Attachments?

Summary: In this write-up, we will guide you through the complete process of exporting PST to PDF files. Here, we will explain step-by-step instructions to easily convert PST to PDF with attachments.

PST is an Outlook Data File that stores emails, contacts, calendars, notes, journals, and other Outlook data items.¬†However, users can open this file in only Outlook. That’s why they want to convert it into another file format like PDF. This file format is widely adoptable and it can easily be shared and printed. Once users export PST files into PDF format, they can easily open them without the need of a specific application.

Let’s start the process without any further delay.

How to Convert PST to PDF With Outlook?

Follow the below-given steps to export PST emails into PDF format.

1. Launch Outlook application and click on File tab.

2. Click on Open & Export and select Import/Export.

click on import/export

3. Choose Import from another program or file and press Next.

import pst file

4. Browse and import PST file into Outlook.

5. Choose PST emails that you want to export into PDF.

choose pst emails

6. Click on File tab and select Print option.

select print

7. Click on Printer and choose Microsoft Print to PDF.

microsoft print to pdf

8. Now, click on Print button.

click on print

9. Select destination location and enter the name of file.

click on save

10. Click on Save button to begin the conversion process.

The process is complete! Hence, you can manually print PST to PDF but with this approach, you can not export attachments.

How to Export PST to PDF Without Outlook?

Download and install XConverterPro Software on your system. The software can directly convert PST to PDF with attachments. It maintains mailbox folder hierarchy and preserves email attributes during the conversion. It can print multiple PST files at once. The tool has various filter options to convert selected emails from PST file according to your needs.

Tap on the below button to download it for free. It allows you to export the first 25 emails per folder without any cost.

Steps to Convert PST to PDF With Attachments

Step 1. Run PST to PDF Converter on your system.

Step 2. Click on Open >> Email Data Files >> Outlook PST File >> Choose File from Folder.

add pst file

Step 3. Here, you can view emails from PST file before converting them to PDF.

preview pst emails

Step 4. Click on Export and choose PDF.

choose pdf

Step 5. Choose the required folders and subfolders.

select folders

Step 6. Select destination location and click on Save button to begin the conversion process.

Done! That’s how you can easily convert PST emails into PDF format in a few simple clicks.

Why Choose PST to PDF Converter?

  • Batch Conversion: The software is able to export all data items from PST file at once. It can convert multiple PST files at once without losing any single bit of data.
  • Multiple File Naming Option: The best functionality of this tool is that it can export PST to PDF with various file naming options. You can save and arrange resulting PDF documents in different styles like original file name, subject+date+from, date+subject+from, from+date+subject, and many more.
  • Preserve All Email Components: It ensures the preservation of email components of PST emails throughout the process. It retains all email attributes and properties including attachments, subject, sender/receiver information, etc. without modifying the original content.
  • Retain Folder Hierarchy: It maintains the original structure of PST file data during PST to PDF conversion. This utility allows you to export PDF files from PST in the same folder structure without any change.
  • Selective Conversion: The tool provides advanced features to choose specific emails from PST files by applying various email filters. You can convert selective PST emails based on specific date range, subject, cc, bcc, etc.


Converting PST file into PDF format is straightforward using the right approach. Here, we have mentioned both manual and automated solutions to convert PST to PDF files. Both methods are 100% workable and give accurate results. However, the manual solution can not export attachments from PST to PDF and Outlook installation is mandatory. The automated solutions can print PST emails to PDF with attachments.

Frequently Asked Questions

Q 1. What is the maximum PST file size to export into PDF in this application?

Ans – There are no file size limitations. You can easily convert large PST files with this utility.

Q 2. Is it possible to convert multiple PST files to PDF in one go?

Ans – Yes, you can print multiple PST files in a single attempt.

Q 3. How do I turn a PST file into PDF?

Ans – You can use a manual or professional approach to turn the PST file into PDF format.

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